Enrolling for Becket Day Camp

Applications are currently being accepted!

Before jumping into our application, read on for information about our enrollment process.

Have questions about enrolment?  

Contact our registrars:

Aline Ferris

Senior Registrar

aferris@bccymca.org
413-623-8991 ext. 117

Coby Porter

Day Camp Registrar

cporter@bccymca.org
413-623-8991 ext. 116

Important Day Camp Deadlines

January 15th, 2024

Camp enrollment priority pre-registration opens for returning families

February 1st, 2024

Tier 5 priority campership applications for returning families are to be completed in your Ultracamp account. (*After February 1st- Tier 5 campership applications will be reviewed and awarded on a rolling basis)

February 5th, 2024

Camp registration and Tier 5 campership applications opens for everyone. Awards are made on a rolling basis depending on the amount of allocated funds available

Payment Plans Reimbursement Policy

At the time you register, a registration fee of $50 is required.

All camp program fees must be paid in full two weeks before the start of every session. We may refuse to accept campers who still owe a balance for the current week.

Deposits are non-refundable and non-transferable.

Cancelation Policy

If a participant cancels prior to 30 days before the start of your camper’s session, any tuition paid above the $50 deposit will be refunded. No tuition fees will be refunded or transferred if a camper cancels from the program within 30 days before the start of your camper’s session.

If there is space available in a future week at Day Camp within that summer, credit may be considered less the deposit.

If your child is unable to attend due to illness or injury, we ask you to notify us as early as possible. In the case of illness or injury that occurs before the camper’s session begins, all paid fees/tuition (except the $50 deposit per session) may be refunded upon receipt of a written notice from the camper’s physician. For refunds to be considered, the camp must be contacted prior to noon on the 1st day of the session, and a refund will not be issued if no notice is provided from a physician.

There is no pro-rating of fees for days missed during a session, or substituting days in another session for any reason. If the camper is a no-show (camp was not contacted prior to noon on the 1st day of the session), all fees are non-refundable.

What to Consider Prior to Enrollment

To preserve the traditional nature of the camp experience, we require campers to leave all electronics, including cell phones, at home.
A Health Form is required, including a record of a physical exam conducted within 18 months of the camper’s arrival at camp.
Parents/Guardians have the right to request copies or review background check procedures, discipline policies, and grievance procedures upon request.
Becket Day Camp is dedicated to helping each member of the community to develop their full potential. We believe that respect, kindness, and integrity are vital to the success of the camp community. For such ideals to thrive in our community, each member must believe in and support the mission and principles upon which our community is based and accept that one’s own behavior must reflect these values.
Each member of the camp community must strive to do all they can to create a respectful and safe environment for all. Each of us, including campers, family members, staff, and volunteers are responsible for their behavior at camp and will be held accountable for the code of conduct.
Make sure you review and understand our payment and refund policy prior to enrolling in camp.
Fees are established by the Board of Trustees to cover operating costs. Philanthropic gifts from parents and friends help to keep the tuition reasonable while maintaining high-quality programs and staff. Our fees do not include insurance on campers’ personal property.

Financial Assistance

Financial assistance is available for Becket Day Campers who may not be able to afford the program. Financial assistance is made possible by funds collected in our Becket-Chimney Corners YMCA Annual Fund. The Annual Fund is typically comprised of donations from generous camp families who believe in our programs and would like to share the opportunities with others.

Financial assistance is limited to four sessions per child.

For families at Tier 5, we ask that you complete our Campership Application

An application is complete when these 3 items below have been submitted:

Participant is registered in UltraCamp for their session HERE
Financial Aid Application (this form)
Supporting financial documentation uploaded to your UltraCamp account through the Document Center: (Please call if you cannot produce either of the forms below)
- 2022 or 2023 Federal Income Tax Form 1040 – (participant must be listed as a dependent)
- OR SSI Allocation statements for all household members. (Please black out SS numbers on all forms before uploading.)

Registration Support

If you need assistance with registration or financial aid please email Program Enrollment Coordinator Coby Porter at cporter@bccymca.org

FAQs

I applied for camp - now what?

Once you apply, the primary account holder will receive an email confirmation from us with next steps. The Monday prior to each session that your camper(s) is enrolled in you will receive a welcome email with important information included. Please reach out to the registrar if you have any questions.

My camper has been placed on a waitlist - what can I expect from here?

Camp contacts families in date and time order when an opening in a session occurs. You are welcome to contact camp weekly to see if your camper has moved up on a waiting list.

Who should I list as the secondary contact for my ultracamp account?

An individual who shares a vested interest in the well-being of the camper(s). A second parent or legal guardian who you want to be copied on all outgoing emails from camp and can speak with staff in regards to your camper(s).

When will I need to submit my child’s paperwork?

You will be emailed when camp forms come out in the spring and are attached to your camp account. Please be sure to have all paperwork in within 2 weeks of registering your camper. If you are unable to meet this deadline, kindly contact the registrar.

Who should I add as an authorized adult to pick up my camper on my ultracamp account?

Only individuals on a camper’s Authorized Pickup List with a valid, government-issued photo ID are permitted to check out a child. If you need to have someone pick up your child who is not listed as approved for pickup, please make sure to let the camp director or registrar know in writing (email or handwritten note).

Enrolling for Becket Day Camp

Applications are currently being accepted!